Effective management of district-level malaria control and elimination: implementing quality and participative process improvements

Abstract

Although it is widely recognized that strong program management is essential to achieving better health outcomes, this priority is not recognized in malaria programmatic practices. Increased management precision offers the opportunity to improve the effectiveness of malaria interventions, overcoming operational barriers to intervention coverage and accelerating the path to elimination. Here we propose a combined approach involving quality improvement, quality management, and participative process improvement, which we refer to as Combined Quality and Process Improvement (CQPI), to improve upon malaria program management. We draw on evidence from other areas of public health, as well as pilot implementation studies in Eswatini, Namibia and Zimbabwe to support the proposal. Summaries of the methodological approaches employed in the pilot studies, overview of activities and an outline of lessons learned from the implementation of CQPI are provided. Our findings suggest that a malaria management strategy that prioritizes quality and participative process improvements at the district-level can strengthen teamwork and communication while enabling the empowerment of subnational staff to solve service delivery challenges. Despite the promise of CQPI, however, policy makers and donors are not aware of its potential. Investments are therefore needed to allow CQPI to come to fruition.

Background

Operational issues such as delivery and management are major challenges across health systems worldwide [1]. Although these challenges compromise the efficiency and effectiveness of health systems, often preventing those in need from accessing quality care, program management is perhaps one of the most neglected areas in public health. This is especially true for malaria, with strong program management being an essential component for malaria control, elimination and eradication [2].

Delivery is especially important for malaria, as the most important interventions are based on the distribution of vector control interventions into affected communities, such as long-lasting insecticide-treated bed nets or indoor residual spraying of insecticides to the walls of houses [3]. The delivery of these interventions is rife with operational challenges, as is the provision of effective diagnosis, testing, and treatment of malaria at the community level. As countries approach malaria elimination, delivery of interventions require greater precision in time and space to targeted and often difficult to reach populations that need specifically tailored malaria control strategies.

How can the delivery of malaria interventions be improved, particularly as countries approach national and subnational malaria elimination? A review in 2015 revealed that program management improvement methods used outside of the health sector could provide numerous gains to provision of health and particularly malaria [4]. In this paper we highlight the value of three approaches: first, the use of standard quality improvement (QI), second, quality management (QM); and third, the use of Participative Process Improvement (PPI). QI and QM comprise techniques where people within the health systems are asked to seek improvement of a pre-defined problem, whilst PPI is a bottom-up approach where the problems chosen for improvement are defined by the people delivering the interventions (Table 1) [18, 19].

Table 1 Definitions and descriptions of combined quality and process improvement, quality improvement, quality management, and participative process improvement

As they are synergistic, we suggest that the three approaches be combined to form one composite approach to malaria program management improvement. For convenience, we refer to the integrated approach as Combined Quality and Process Improvement (CQPI). We propose CQPI as a promising means of overcoming operational challenges to malaria control and elimination, with recent evidence suggesting CQPI can make a significant impact when focused at the district-level [20, 21]. Building upon the authors growing experience in implementing CQPI for malaria control and elimination, the team have developed the Leadership and Engagement for improved Accountability and Delivery of Services Framework (LEAD Framework) that provides detailed instructions to support program level implementation of CQPI [22].

Main text

Improving program management practices for malaria elimination

CQPI offers a new area of focus for malaria control and elimination programming that can substantially improve the quality and precision of intervention delivery. The approach incorporates rigorous methods for monitoring and evaluating organizational performance where challenges to implementation occur, and has been shown to improve user satisfaction and staff motivation while reducing consequences associated with inappropriate clinical decisions [6, 13, 23]. Most widely demonstrated to be useful in Human Immunodeficiency Virus (HIV) control programs, QI and QM are now being recognized for their effectiveness and impact by Ministries of Health, and are also being applied in maternal, newborn, and child health, and tuberculosis programs [14]. Within malaria programs, QI and QM are currently limited to quality assurance schemes for diagnostics, medicines, and occasionally for case management, typically in donor funded settings, but with tremendous potential to grow [14, 20].

For malaria, the addition of PPI to QI and QM also offers specific added value in addressing three major operational challenges to malaria elimination. First, in settings preparing for malaria elimination, those increasingly more at risk of malaria often have the weakest access to the health system, posing operational challenges to the effective and efficient delivery of services [15]. Second, malaria epidemiology becomes increasingly site specific, requiring tailored solutions that are best solved locally with input from frontline staff and communities. Third, funding for malaria tends to drop as it becomes less of a national priority, with staff often being required to deliver services to multiple health programs. Staff motivation can suffer as they typically do not have access to training or mentorship in time, resource or quality management; three challenges currently resulting from the top-down delivery of interventions with minimal input from affected communities [9]. PPI, which is designed to harness insight from local stakeholders, holds particular value for confronting these challenges.

CQPI therefore offers the potential to foster rigorous attention to vector data, urgent case management and response, and inventory control necessary for preventing transmission while cultivating qualities such as inventiveness, proactivity, accountability, mutual trust and confidence, all of which enhance staff motivation.

While program management techniques are most often applied at the health facility level, we recommend that CQPI for malaria control and elimination be applied through a subnational approach involving the interaction of district and regional level teams with facility staff to enable district-level malaria control and elimination management and programming. The district is an appropriate conduit between the technical and strategic oversight of the national level program and the communities at risk of malaria [15]. Placing the district at the center of CQPI enables all levels of the system to tackle highly contextual challenges while improving staff motivation.

CQPI pilot studies

Although evidence on program management improvement approaches for malaria control and elimination is scarce, CQPI was piloted at the district-level in Eswatini (2016-17), Zimbabwe (2016-18) and Namibia (2019-20). The intervention design and methodologies evolved and were refined over the time period of three pilot studies. However, certain core elements were common to all three pilots. The learnings from the pilot program form the backbone of the LEAD Framework [22]. Table 2 provides an overview of the methodologies employed in the pilots, limitations of these studies and the practical lessons learned with respect to the implementation of CQPI.

Table 2 Pilot studies methodologies, activities, data collection methods and analysis, limitations, implementation lessons

Table 3 provides a summary of the results for all three pilot studies. Results for Zimbabwe have been published elsewhere [21] and for Namibia will be forthcoming. Evidence of outcomes is encouraging, demonstrating the feasibility of improving productivity of district-level teams relatively easily and cheaply. The key driver of improvement is the increased ability of healthcare professionals to identify task and role-specific challenges in local contexts and work together to overcome them in collaboration with community stakeholders. By enabling in-depth analysis, problem solving and ownership by district offices and health facilities, CQPI built up an awareness of specific challenges and created an accountable process for action.

Table 3 Outcomes from CQPI pilots in malaria programs in Eswatini, Namibia and Zimbabwe [21]

Proposed changes in practice to improve malaria program management

The successful pilot of CQPI affords an opportunity to build a scalable, sustainable and effective health systems improvement model for the complex challenge of district-led malaria control and elimination. This framework should incorporate prioritized process and outcome indicators to guide the challenge areas, although the choice of activities and indicators for specific improvement should be made at the operational unit of delivery, proposed as the district-level, with inclusion of essential national program indicators if requested by the national level. The LEAD framework based on the CQPI pilots in Eswatini and Zimbabwe, and then tested in Namibia, is available as a tool for reference and for others to use [22].

When implementing CQPI, people from across the vertical and horizontal layers of the system, including key community actors, were drawn together to focus attention on current challenges for implementation in districts, facilities and communities. Techniques such as root cause analysis, peer-led problem solving, and attentive listening were applied. Such methods enabled responsibilities to be identified, priorities agreed, improvement metrics established and a cross-functional taskforce – a smaller sub-grouping of the ‘system in the room’ (see Table 1 PPI definition) - selected on the basis of a representative staff ‘fit’ with the process improvement work that needed to be done. Regular structured reviews ensured that milestones were met, and further techniques were introduced as needed. The process described above should be repeated at least annually, to support continuous identification of new challenges and support for relevant initiatives to tackle them. When building PPI into malaria program strategies, the framework shown in Fig. 1 can be applied.

Fig. 1

Participative Process Improvement Model for District and Provicincial Teams [21]. This figure depicts the annual PPI cycle, starting with an initial workshop consisting of the ‘system in the room’ at the top, where problems are identified and a situational assessment is conducted. Participants include representatives from national and provincial malaria and health leadership, district workers from cadres involved in delivering malaria activities and community representatives including local politicians, traditional healers etc. that should receive them. A prioritized list of problems are then transformed into a work plan with associated metrics by a self-selected multidisciplinary Task Team of 8-10 people. The Task Team implements the work plan, devising solutions to each challenge, gathers data, and analyzes results in a Plan-Do-Study-Act cycle, while also receiving continuous mentoring and coaching. At the same time, local facilitators are trained in how to lead the workshops and Task Team meetings. A follow-up workshop closes the loop, during which progress on problem-solving is fed back to the group, and the cycle begins again with the resolution of some problems and the addition of new problems

Expert facilitation of this workshop process is necessary to ensure a continuous focus on challenges and to prioritize and mitigate dynamics that could silence or marginalize perspectives that may offer crucial insight. These dynamics include (but are not limited to) effects of unequal status, gender, hierarchical position, resource-based power, and so forth. This expert facilitation can be ‘home grown’, as was the case for the CQPI pilot studies in Eswatini, Namibia and Zimbabwe, where malaria workers undertook an accredited 6-month training, and thereafter gradually took on facilitation, first supporting and then replacing the external facilitators. We recommend on-going peer-supervision for facilitators, under the guidance of senior professionals, ideally located in the same country.

Investment opportunity

The CQPI approach offers an inexpensive path to significant improvements to the delivery and effectiveness of malaria control tools. It also has the potential to strengthen the overall health system. Efforts to improve operational performance of health systems must no longer be neglected in place of “magic bullets” such as vaccines or gene drives. Technologies that improve collation and presentation of information, such as spatial decision support systems suggesting courses of action for workers are helpful [24], but without the skills to make decisions, identify organizational inefficiencies, and develop adaptive responses, “data for decision-making” efforts will fail [25]. Technology and information alone will not solve the malaria challenges faced by districts.

This gap between information and effective problem solving can only be bridged by engaged staff who are motivated by being part of a committed and well-supported team with shared objectives and clear lines of accountability. These are the necessary organizational conditions for successful application of technical improvements. Reassuring financiers that new technologies will actually be used and integrated into the health care process is critical. CQPI has been effective in filling this gap between information and effective problem solving, but it now needs further evidence to back it up before countries and financiers will invest at large scale.

The CQPI approach addresses several issues currently faced in the malaria space, including the need to create a platform for true community participation in the design and implementation of malaria control and elimination strategies, as well as the need to transition from malaria-centric to programmatic approaches targeting multiple disease areas. CQPI has the potential to engage varied private sector and traditional practitioners in the design and implementation of locally tailored strategies, addressing an unmet need [2].

A path forward for policy makers, financing institutions, implementers and researchers

Malaria programs are in need of a paradigm shift; one that places effective management and efficient organization at the centre of efforts to achieve high quality care [2]. As countries progress towards malaria elimination, we anticipate the growing importance of insight from districts and communities to improve the delivery of malaria services. Results from Eswatini, Namibia and Zimbabwe suggest that improving program management will be scalable, relatively inexpensive, and effective. Furthermore, CQPI supports the movement towards Universal Health Coverage (UHC), enabling frontline workers to deliver high quality care in central locations and at the fringes of the system. In short, it provides the means to harvest some very ripe ‘low hanging fruit’. What follows are suggested next steps that key stakeholders should take.

Policy makers

QI and QM for health systems service delivery is already being supported by the WHO through the Department of Service Delivery and Safety and the new National Quality Policy and Strategy Handbook [24]. This unit at the World Health Organisation (WHO) should consider the inclusion of CQPI alongside the other quality improvement interventions. Were the WHO to endorse applications of CQPI it would increase accountability and buy-in from the frontlines, building capacity and strengthening the quality of delivery necessary for UHC. We also recommend that the WHO Global Malaria Programme integrate the recommendations in the Department of Service Delivery and Safety strategies. Delivery is a long recognized challenge by the WHO, and malaria CQPI modules should be developed and implemented.

Financing institutions

Financing is required to implement CQPI strategies [2]. Sources of funding could include domestic financing, donor assistance, or a combination thereof. We recommend commencing with donor assistance to build an evidence base on the effectiveness of these combined strategies and approaches, and ascertain their expected low cost of implementation at scale [21].

We recommend a two-stage approach to financing this shift. The first would entail support from major international donors. This would be a novel area of investment for major donors, such as the Global Fund to Fight AIDS, Tuberculosis and Malaria, United States Agency for International Development, and Foreign, Commonwealth and Development Office, United Kingdom. These donors would need to decide if such investments would be for health systems generally, or disease-specific interventions. If they are not yet ready to invest in CQPI, what further evidence is required to consider their implementation, and who is willing to fund learning-by-doing projects to provide evidence to governments and donors? [2]

Presumably international donors will recognize these methods and give them an opportunity for wider implementation, allowing for their value to be recognized. If this stage is reached, we recommend that donor funding be carefully withdrawn in place of domestic funding, a transition we anticipate to be challenging but could take place gradually [2].

Implementers and researchers

We suggest three strands of information gathering for CQPI to improve district malaria program management. First, what are the costs and benefits of a Malaria CQPI program when implemented at scale? Clearly, evidence of cost-efficiency and impact of such a program would be helpful for policy makers and financiers of health. Second, what are the comparative and synergistic effects of CQPI and new technical solutions for targeting and tailoring interventions, such as Spatial Decision Support Systems [25], in settings where progress has plateaued? Third, how does CQPI improve worker motivation and health service utilization? Undoubtedly, evidence-based answers to this question would help financiers understand the additional benefits of improving district-level health performance. We have tried to set out the opportunity that CQPI affords, but the longer we wait, the longer we stall along the path to malaria eradication.

Conclusion

Management challenges are widely cited as a barrier to malaria control and elimination and eventual eradication, yet training and capacity building in this area is typically targeted at the national level. CQPI offers a means of building management capacity at the district-level, where it is most needed. Pilot studies have shown that CQPI is feasible and scalable at low cost, and has resulted in important quantitative and qualitative improvements in malaria programs in Eswatini, Namibia and Zimbabwe. CQPI solutions to improve the acquisition of timely and detailed malaria surveillance data to enable swift and site-specific operational responses are needed for all locations approaching malaria elimination. The malaria community must resolve the paradox that results from simultaneously knowing that there is a problem in service delivery yet not being willing to invest in solutions that target that problem.