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Table 2 Quantitative and mixed methods studies capturing psychosocial working conditions among medical assistants in Germany (2002–2022)

From: Psychosocial working conditions and mental health among medical assistants in Germany: a scoping review

Reference nr

Authors

Publi- cation year

n MAa

Study design

Aim/purpose of the study

Concepts used to capture psychosocial working conditions

Instruments used to capture psychosocial working conditions

Main results reported with potential score range (if relevant) and observed value

Critical cut-offb

[39]

Degen et al.

2021

254

Quantitative, cross-sectional

To report the baseline characteristics of participants of an intervention study, focusing on job satisfaction and perceived chronic stress

  

Scale transformed by authors to a score from 0 (“not satisfied at all”) to 100 (“fully satisfied”); mean (SDd)

 

Job satisfaction

COPSOQ B11cc

72.58 (14.42)

No

[10]

Dormann et al.

2003

351

Quantitative, cross-sectional

To examine concepts of organizational and personal customer orientation and their (extended) customer service foundations as well as associations between them and customer-oriented control

  

Scale range from 0 (“does not apply”) to 5 (“applies completely”); mean (SD)

 

Decision latitude

ISTA6.0e

3.76 (0.70)

No

Customer-oriented decision latitude

Self-developed instrument

3.63 (0.78) Scale transformed by authors to a score from 0 (“not satisfied at all”) to 100 (“fully satisfied”); mean (SDd)

No

Work satisfaction

Kunin-item

5.52 (0.95)

No

[40]

Dreher et al.

2021

2150

Quantitative, cross-sectional

To investigate the prevalence of attitudes, stressors and work-related outcomes related to 2020 SARS-CoV-2 outbreak among MA working in inpatient and outpatient settings and to identify potential determinants of those outcomes

  

Agree, n (%)

Not calculated for any of the values (no mean value reported)

SARS-CoV-2 attitudes

Self-developed instrument

a) The risk of contracting SARS-CoV-2 is higher for me than for a person of same age and sex from the general population: 1770 (82.3%)

b) I feel sufficiently informed about dealing with SARS-CoV-2 patients by my employer: 1428 (66.4%)

c) I feel sufficiently prepared for dealing with SARS-CoV-2 patients by my employer: 1301 (60.5%)

d) My workload has increased due to the SARS-CoV-2 pandemic: 1076 (50.0%)

e) I can use materials for personal protection at my work so that I feel sufficiently protected from contracting SARS-CoV-2: 702 (32.7%)

SARS-CoV-2 stressors

a) I am burdened by a feeling of not being able to let patients down during the crisis: 1630 (75.8%)

b) I am burdened by uncertainty about my financial situation during the crisis: 1448 (67.3%)

c) I am burdened with thoughts of a possible infection with SARS-CoV-2 during work hours: 1413 (65.7%)

d) I am burdened by the crisis-related shortfall of colleagues/staff at work: 1153 (53.6%)

SARS-CoV-2 work outcomes

a) At my work all necessary materials for personal protection from SARS-CoV-2 are sufficiently available for me: 516 (24.0%)

[41]

Erler et al.

2012

15

Quantitative, experimental

To describe the effects of an intervention on work satisfaction and burnout risk in the explorative evaluation of that intervention

  

Scale range apparently transformed by authors to a score from 0 (“fully satisfied”) to 100 (“not satisfied at all”); meanf

 

Job demands

COPSOQ

a) Quantitative demands: 62.05

Yes

b) Emotional demands: 44.05

No

c) Demands for hiding emotions: 49.11

No

d) Work-privacy conflict: 38.21

No

  

Scale range apparently transformed by authors tor a score from 0 (“not satisfied at all”) to 100 (“fully satisfied”); mean

 

Influence and development opportunities

 

a) Influence at work: 32.14

Yes

b) Degree of freedom at work: 23.66

Yes

c) Possibilities for development: 72.32

No

d) Meaning of work: 87.5

No

e) Commitment to workplace: 71.43

No

Interpersonal relations and leadership

 

a) Predictability: 68.75

No

b) Role clarity: 86.61

No

c) Quality of leadership: 65,63

No

d) Social support: 73.66

No

e) Feedback: 41.07

Yes

f) Social relations: 61.61

No

g) Sense of community: 80.36

No

  

Scale range apparently transformed by authors to a score from 0 (“fully satisfied”) to 100 (“not satisfied at all”); mean

 
  

h) Role conflicts: 34.82

No

i) Bullying: 19.64

No

Job insecurity

 

a) Job insecurity: 26.34

No

  

Scale range apparently transformed by authors to a score from 0 (“not satisfied at all”) to 100 (“fully satisfied”); mean

 

Job satisfaction

 

a) Job satisfaction: 73.03

No

[42]

Fauser et al.

2020

1438

Quantitative, cross-sectional

To determine the predictive value of the dimensions of the ERIg model for the construct burnout in a sample of MA in Germany

  

Score range: 3–12, higher scores indicating higher effort; mean (SD)

 

Effort-reward imbalance

ERI (short version)

a) Effort: 10.4 (1.38)

Yes

  

Score range: 6–27, higher scores indicating higher rewards; mean (SD)

 
  

b) Reward: 14.3 (2.91)

Yes

  

Score > 1 indicates effort-reward imbalance; mean (SD)

 
  

c) ERI-Ratio: 1.54 (0.43)

Yesh

  

Score range: 4–16, higher scores indicating higher overcommitment; mean (SD)

 

Over-commitment

 

a) Overcommitment: 10.8 (2.83)

Yes

[36]

Feindel et al.

2019

12

Mixed-methods, cross-sectional

To develop and pilot test a questionnaire evaluating MA attitudes towards task shifting and their perceptions of its challenges, and to assess the psychometric properties of that questionnaire

  

Scale range from 1 to 7, higher value indicating higher satisfaction; median (IQRj):

Not calculated for any of the values (no mean value reported)

Working conditions and job satisfaction

Self-developed instrument and WCWi

a) Freedom of working method: 5 (3–6)

b) Colleagues and fellow workers: 6 (5–6)

c) Recognition for work: 4 (2–6)

d) Amount of responsibility: 5 (4–6)

e) Income: 3 (1–3)

f) Opportunity to use abilities: 5 (4–6)

g) Hours of work: 5 (3–6)

h) Amount of variety in job: 5 (4–6)

i) Mental working conditions: 4 (3–5)

j) Overall satisfaction: 5 (4–6)

Concerns regarding delegation

Self-developed instrument

a) Did not see any financial incentive from the additional qualification: n = 98 (35.8%)

b) Felt tasks were not sufficiently defined: n = 95 (34.7%)

c) Feared a lack of acceptance by patients: n = 79 (28.8%)

d) Reported that it was unclear who bore responsibility and was therefore liable: n = 74 (27%)

e) Feared that competition with other practice assistants could arise: n = 52 (19%)

f) Stated that their remuneration had increased because of an additional qualification: n = 68 (24.8%)

[43]

Gavartina et al.

2013

586

Quantitative, cross-sectional

To evaluate the job satisfaction and organizational attributes of practice assistants in general practices in Germany and to explore associations between them

  

Scale range from 1 = “extreme dissatisfaction” to 7 = “extreme satisfaction”; mean (SD)

 

Job satisfaction

WCW

a) Physical working condition: 5.18 (1.32)

No

b) Freedom of working method: 5.20 (1.35)

No

c) Colleagues and fellow workers: 5.87 (1.28)

No

d) Recognition for work: 5.07 (1.47)

No

e) Amount of responsibility 5.38 (1.33)

No

f) Income 3.89 (1.79)

Yes

g) Opportunity to use abilities 5.26 (1.26)

No

h) Hours of work 5.34 (1.49)

No

i) Amount of variety in job 5.49 (1.22)

No

j) Overall job satisfaction 5.74 (1.19)

No

  

Scale range from 1 = “fully disagree” to 5 = “fully agree”, according to the number of items in the respective scales, the potential score range cannot be determined. We assume that the score was divided by the number of items, with a higher value indicating better organizational attributes; mean (SD)

 

Organizational attributes for primary care

SOAPCk

a) Communication: 3.92 (0.48)

No

b) Decision making: 3.95 (0.64)

No

c) Stress: 3.53 (0.73)

Yes

d) Change [changes in the work organization and teamwork]: 3.13 (0.79)

No

e) Overall score: 3.70 (0.48)

No

[44]

Göbel et al.

2022

254l

Quantitative, cross-sectional

To analyze the relationship between work-privacy-conflict and job satisfaction among German general practitioners and MA

  

Scale range transformed by authors to a numerical scale from 0 to 100, higher score indicating a stronger work-privacy conflict; mean (SD)

 

Work-privacy conflict

COPSOQ

a) Work-privacy-conflict: 32.67 (28.35)

No

[45]

Goetz et al.

2011

2332m

Quantitative, cross-sectional

To evaluate the job satisfaction of German general practitioners and their non-physician staff

  

Scale range from 1 = “extreme dissatisfaction” to 7 = “extreme satisfaction”; mean (SD)n

 

Job satisfaction

WCW

a) Freedom of working method: 5.82 (1.23)

No

b) Colleagues and fellow workers: 6.18 (1.02)

No

c) Recognition for work: 5.41 (1.49)

No

d) Amount of responsibility: 5.92 (1.34)

No

e) Income: 4.79 (1.65)

No

f) Opportunity to use abilities: 5.82 (1.17)

No

g) Hours of work: 5.75 (1.32)

No

h) Amount of variety in job: 5.94 (1.15)

No

i) Physical working condition: 5.63 (1.25)

No

j) Overall job satisfaction: 5.95 (1.05)

No

[37]

Goetz et al.

2013

1158

Quantitative, cross-sectional

To evaluate the job satisfaction of MA in German general practice and explore the associations between job satisfaction, staff characteristics and organizational culture within the practice

  

Scale range from 1 = “extreme dissatisfaction” to 7 = “extreme satisfaction”; mean (SD)

 

Job satisfaction

WCW

a) Freedom of working method: 5.71 (1.22)

No

b) Colleagues and fellow workers: 6.13 (1.03)

No

c) Recognition for work: 5.33 (1.52)

No

d) Amount of responsibility: 5.84 (1.11)

No

e) Income: 4.62 (1.68)

No

f) Opportunity to use abilities: 5.77 (1.17)

No

g) Hours of work: 5.72 (1.39)

No

h) Amount of variety in job: 5.94 (1.10)

No

i) Physical working condition: 5.51 (1.28)

No

j) Overall job satisfaction: 5.84 (1.09)

No

  

Scale range from 1 (“fully disagree”) to 5 (“fully agree”), higher score indicating better organizational culture; mean (SD)

 

Organizational culture

EPAo

a) Responsibilities within the practice team are clear: 4.26 (0.88)

No

b) Offering suggestions for improvement: 4.09 (1.06)

No

c) Suggestions for improvement are taken seriously: 3.91 (1.10)

No

d) Working atmosphere in the practice team is good: 4.19 (0.97)

No

[46]

Hoffmann et al.

2020

550

Quantitative, cross-sectional

To assess the mental workload of MA working in German primary care practices, to identify resources and stressors and to compare the results with aggregate data from 23 professions

  

Scale range from 1 (“does not apply at all”) to 5 (“is completely true”), high scores (> 3) are considered positive; mean (95% CIq)

 

Job content

KFZAp

a) Versatility: 3.6 (3.58–3.70)

No

b) Completeness of task: 3.5 (3.41–3.57)

No

  

Scale range from 1 = “does not apply at all” to 5 = “is completely true”, high scores (> 3) are considered positive; mean (95% CI)

 

 Resources

 KZFA

a) Scope of action: 3.4 (3.37–3.49)

No

b) Social support: 4.0 (3.98–4.12)

No

c) Cooperation: 3.6 (3.53–3.66)

No

  

Scale range from 1 = “does not apply at all” to 5 = “is completely true”, high scores (> 3) are considered negative; mean (95% CIq)

 

 Stressors

 KZFA

a) Qualitative work demands: 2.2 (2.14–2.29)

No

b) Quantitative work demands: 2.9 (2.83–3.01)

No

c) Work disruption: 2.7 (2.67–2.81)

No

d) Workplace environment: 2.2 (2.13–2.30)

No

  

Scale range from 1 = “does not apply at all” to 5 = “is completely true”, high scores (> 3) are considered positive; mean (95% CI)

 

Organizational culture

KZFA

a) Information and participation: 3.6 ( 3.57–3.73)

No

b) Benefits: 2.9 (2.77–2.94)

Yes

[47]

Mahler et al.

2007

89

Quantitative, cross-sectional

To assess the frequency of participation in training courses as well as the reasons and obstacles for participation, and to find out which topics MA consider interesting and what effects they expect a training course to have on their work situation

Assessment of the own work situation

Self-developed instrument

Results provided through a bar-chart, exact values missing

Not calculated for any of the values (no mean value reported)

Further training

Only main answers reported here:

a) Job-related training measures were taken by 62.5% of the physician assistants one to three times a year, more than 3 training courses a year even by about a quarter of the respondents (26.1%)

b) Reasons to participate in a training course based on reported frequency (main reasons mentioned): 1) To broaden expertise (n = 88; 100%); 2) To obtain suggestions for changes in the daily work environment (n = 71; 80.7%)

c) Obstacles to participation in training courses: 1) Training is too expensive (n = 26; 42.6%); 2) not compatible with the family situation (n = 24; 39.3%); 3) a lack of career opportunities (24.6%)

d) Offer on training courses for MA is sufficient or very good (n = 29; 33,3%)

e) Complained about the clarity of the continuing education programs (42.5%)

f) n = 77 (87.5%) MA receive support from their supervisor in attending continuing education courses (e.g. cover of participation costs and/or travel costs, payment of overtime and/or time off)

[3]

Mergenthal et al.

2021

2371

Quantitative, cross-sectional

To answer how satisfied are MAa with various aspects of their work, and which socio-demographic factors influence job satisfaction

  

Scale range from 1 = “extreme dissatisfaction” to 7 = “extreme satisfaction”; mean (SD)

 

Job satisfaction

WCWi

a) Psychological workload: 4.61 (1.7)

No

b) Freedom of working method: 4.98 (1.7)

No

c) Colleagues and fellow workers: 5.50 (1.7)

No

d) Recognition for work: 4.76 (1.8)

No

e) Amount of responsibility: 5.53 (1.4)

No

f) Income: 3.73 (1.9)

Yes

g) Opportunity to use abilities: 4.91 (1.6)

No

h) Hours of work: 5.01 (1.8)

No

i) Amount of variety in job: 5.01 (1.7)

No

j) Overall job satisfaction: 5.20 (1.6)

No

[34]

Oelschlegel, H.

2007

77

Quantitative, cross-sectional

To research the role of MA in methadone substitution in GPrpractices in a southern German region in order to make suggestions to improve their training

Work motivation

Self-developed instrument

Reasons for working motivation:

Not calculated for any of the values (no mean value reported)

a) Earn money (n = 69): 31,9% (n = 22): very important, 33,3% (n = 23): important; 26,2% (n = 18): moderately important; 7,2% (n = 5): little important; n = 0: unimportant; 1,4% (n = 1): completely unimportant

b) Helping other people (n = 71): 53,5% (n = 38): very important; 35,2% (n = 25): important; 5,6% (n = 4): moderately important; 1,4% (n = 1): little important; 1,4% (n = 1): unimportant; 2,8% (n = 2): completely unimportant

c) Working in a team (n = 69): 31,9% (n = 22): very important; 50,7% (n = 35): important; 10,1% (n = 7): moderately important; 4,3%(n = 3): little important; 1,4%(n = 1): unimportant; 1,4% (n = 1): completely unimportant

d) Recognition by the boss (n = 69): 21,7% (n = 15): very important; 31,9% (n = 22): important; 20,3% (n = 14): moderately important; 14,5%(n = 10): little important; 5,8%(n = 4): unimportant; 5,8% (n = 4): completely unimportant

e) Recognition through patients or relatives (n = 70): 24,6% (n = 17): very important; 27,5% (n = 19): important; 20,3% (n = 14): moderately important; 15,9% (n = 11): little important; 4,3% (n = 3): unimportant; 8,7% (n = 2) completely unimportant

f) Social recognition (n = 69): 2,9% (n = 2): very important; 22,8% (n = 16): important; 12,8% (n = 9): moderately important; 17,1% (n = 12): little important; 20% (n = 14): unimportant; 22,9% (n = 16): completely unimportant

g) Personal experience (n = 67): 4,5% (n = 3): very important; 7,5% (n = 5): important; 16,4% (n = 11): moderately important; 10,4% (n = 7): little important; 4,5% (n = 3): unimportant; 56,7% (n = 38): completely unimportant

 Job satisfaction

a) Overall job satisfaction (n = 77): 94% mostly satisfied vs. 6% mostly unsatisfied

 Being afraid

a) Being afraid in the context of their work with substitution patients: 67,5% (n = 52): reported not to be afraid; 28,6% (n = 22): reported to be seldom afraid; 3,9% (n = 3): reported to be often afraid

[35]

Scharf et al.

2019

887

Quantitative, cross-sectional

To quantify needs and desired improvements from a previous qualitative study as a starting point for the development, implementation and evaluation of interventions

  

n (%):

 

Needs regarding: Working conditions, work organization; rewards from supervisor, task-related independence, working climate, leadership

 Self-developed instrument

a) I would like to have more responsibility in my job: 230 (26.3)

Not calculated for any of the values (no mean value reported)

b) I would like to have greater scope of action and freedom of choice: 356 (40.9)

c) I would like to independently advise patients about their disease: 236 (27.1)

d) I would like to make home visits: 112 (12.9)

e) I would like to have more educational opportunities: 478 (54.9)

f) I would like to have additional breaks: 346 (39.9)

g) I would like to have different opening hours of the practice/clinic: 368 (42.3)

h) I would like to have more staff at my workplace: 488 (55.7)

i) I would like to work less hours: 466 (53.9)

j) I wish for more understanding from my supervisor: 528 (60.3)

k) I would like to have a better working climate: 400 (45.9)

l) I wished from improved interactions between colleagues: 330 (37.9)

m) I wish for more appreciation for my work from my supervisor: 531 (60.8)

n) I wish for more recognition for my work from the society: 654 (75.4)

o) I would like to have a higher salary: 759 (87.0)

p) I would like the physicians to have educational opportunities related to organizational leadership: 653 (75.1)

q) I would like to have less documentation in my day-to-day work: 659 (76.0)

r) I wish for a better organization of the practice/clinical procedures: 479 (54.7)

s) I would like to include the internet /new media in my daily work: 277 (31.8)

t) I would like to have less multitasking: 585 (67.5)

[48]

Szecsenyi et al.

2011

3011s

Quantitative, cross-sectional

To evaluate whether there is an association between patient satisfaction and job satisfaction of the members of patient care teams

  

Scale range from 1 = “extreme dissatisfaction” to 7 = “extreme satisfaction”; mean (95% CIq)t

 

Job satisfaction

WCWi

a) Freedom of working method: 5.82 (5.77–5.86)

No

b) Colleagues and fellow workers: 6.17 (6.14–6.21)

No

c) Recognition of work: 5.42 (5.37–5.48)

No

d) Amount of responsibility: 5.92 (5.87–5.96)

No

e) Income: 4.77 (4.71–4.83)

No

f) Opportunity to use abilities: 5.82 (5.77–5.86)

No

g) Hours of work: 5.73 (5.68–5.78)

No

h) Amount of variety in job: 5.93 (5.98–5.97)

No

i) Physical working condition: 5.62 (5.57–5.67)

No

j) Overall job satisfaction: 5.94 (5.90–5.98)

No

  

In summary, non-physician staff rated the job satisfaction with mean = 5.71 (SD = 0.91)

No

  

Mean (SD)

 

Estimation of the practice organization

Instrument of unspecified origin

Evaluation of the organization of the practice team: 4.09 (0.27)

No

[49]

Vu-Eickmann et al.

2018

887

Quantitative, cross-sectional

To examine the psychosocial working conditions of MA and possible associations with health outcomes, quality of care indicators and the intention to leave

  

Value range 6–24; mean (SD)

 

Effort-Reward imbalance

ERIg

a) Effort (cut-off ≥ 21): 18.56 (3.19)

Yes

  

Value range (11–44); mean (SD)

 
  

b) Reward (cut-off ≥ 31): 28.25 (5.98)

No

  

Score > 1 indicates effort-reward imbalance; mean (SD)

 

 Work stress

 

c) ERI ratio (Effort*11/Reward*6): 1.28 (0.42)

Yesu

  

d) Prevalence of work stress (according to ERI ratio): n = 616 (73.77%)

Not calculated

  

Mean (SD)

 

MA-specific working conditions: Workload, job control, collaboration, gratification, practice organization, resources

 Self-developed instrument

a) Workload (value range 6–24): 17.36 (4.19)

Yes

b) Job control (value range 6–24): 21.11 (2.71)

Yes

c) Collaboration (value range 4–16): 8.41 (2.85)

No

d) Gratification crisis (value range 4–16): 11.52 (2.66)

Yes

e) Practice organization (value range 3–12): 6.56 (2.08)

No

f) Resources (value range 3–12): 4.63 (1.71)

No

g) Supervisor (value range 3–12): 8.01 (2.35)

Yes

[50]

Zaroti, S.

2015

586

Quantitative, cross-sectional

To explore what psychosocial work stress general practitioners and MA are exposed to, the differences between GP and MA regarding their psychosocial working environment in terms of form of employment and gender, and associations between psychosocial stress and burnout

Job demands

COPSOQc

Scales were transformed to a range from 0 (“fully satisfied”) to 100 (“not satisfied at all”); mean (SD)

 

a) Quantitative demands: 49.19 (16.78)

No

b) Emotional demands: 47.87 (19.12)

No

c) Demand to hide emotions: 44.88 (23.10)

No

d) Work family privacy conflict: 25.41 (24.44)

No

  

Scales were transformed to a range from 0 (“not satisfied at all”) to 100 (“fully satisfied”); mean (SD)

 

Influence and development opportunities

COPSOQ

a) Influence at work: 41.16 (21.41)

Yes

b) Decision latitude: 42.67 (20.03)

Yes

c) Possibilities for development: 69.05 (14.47)

No

d) Meaning of work: 83.75 (15.18)

No

e) Commitment to workplace: 63.89 (17.60)

No

Social relations and leadership

COPSOQ

a) Predictability: 67.03 (20.82)

No

b) Role clarity: 81.55 (13.69)

No

c) Quality of leadership: 65.85 (20.90)

No

d) Social support: 78.23 (18.50)

No

e) Feedback: 51.39 (23.10)

No

f) Social relations: 42.29 (16.88)

Yes

g) Sense of community: 85.92 (15.90)

No

  

Scales were transformed to a range from 0 (“fully satisfied”) to 100 (“not satisfied at all”); mean (SD)

 

Insecurity at workplace

COPSOQc

h) Bullying: 17.64 (22.18)

No

a) Job insecurity: 20.20 (17.97)

No

  

Scale was transformed to a range from 0 (“fully satisfied”) to 100 (“not satisfied at all”); mean (SD)

 

Job satisfaction

COPSOQ

a) Job satisfaction: 73.61 (14.10)

No

  1. aMedical assistants
  2. bFor studies presenting mean values, we defined the mid-point of each scale as a cut-off for critical psychosocial working conditions outcomes. Depending on the direction of the respective scales (i.e., a lower value indicating unfavorable psychosocial working conditions, or vice-versa), mean values were rated as critical if these exceeded the cut-off
  3. cCopenhagen Psychosocial Questionnaire
  4. dStandard deviation
  5. eInstrument for the stress-related task analysis
  6. fAll mean values from this study were derived from pre-intervention assessment
  7. gEffort-reward imbalance
  8. hBased on own cut-off value for the scale, not on our calculations
  9. iWarr-Cook-Wall job satisfaction scale
  10. jInterquartile range
  11. kSurvey of Organizational Attributes for Primary Care
  12. lN = 254 MA from a total sample of n = 366 including also n = 84 practice owners and n = 28 employed physicians
  13. mN = 2,332 (81.0%) MA out of n = 2,878 non-physician staff members included in the study
  14. nAll values for non-physician staff
  15. oEuropean Practice Assessment
  16. pShort Questionnaire for Job Analysis (German: Kurz-Fragebogen zur Arbeitsanalyse
  17. qConfidence interval
  18. rGeneral practitioners
  19. sN = 3011 non-physician staff in primary practices (most probably medical assistants)
  20. tAll results for non-physician staff
  21. uAccording to the scale’s own cut-off value