Table 1 Overview of the organization of the two IARs
Steps | Design | Prepare | Execute | Report | Evaluate |
|---|---|---|---|---|---|
Timing since the start | Week 1-4 | Week 5-8 | Week 8-9 | Week 9-16 | Week 9-16 |
Working hours | 90 | 110 | 40 | 90 | 80 |
Activities | •Subject decision •Formation IAR team •Exploration of participatory methods •Questionnaire | •Collection of topics •Set meeting agenda •Preparing session materials | •Briefing •Online session •1st Debrief & evaluation •Information management | •Finishing action plan •Report to participants and international partners | •Follow-up on actions •Evaluating the IAR organization |
Developed materials | •IAR Project plan •Invitation and questionnaire on urgent topics and partners present | •Meeting script & agenda •Attendance sheet •Covid-19 timelines •Powerpoint presentation •Mural online cow sheets •Working sheets •Mentimeter questions | •Collaboratively designed plan in ppt slides •Meeting recording •Draft meeting minutes •Meeting registration •Used white boards of participants | •Draft meeting report •Final report •Short writing on IAR results for international partners •Summarizing video | •Final report •Participant feedback form + evaluating on content •Organizing team feedback form •Follow-up plan on actions feedback form |