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Table 3 Materials developed for the 2018 full-scale exercise in Vietnam

From: Testing early warning and response systems through a full-scale exercise in Vietnam

Materials developed Contents Delivered to
Controller-Evaluator Handbook Contained all necessary tools for controllers and evaluators, including roles and responsibilities and procedures to follow during the exercise. Controllers
Evaluators
Player Handbook Provided exercise participants with the necessary tools to perform their roles in the exercise and the procedures they should follow during the exercise. It also described exercise staff roles and responsibilities. Players
Venue Point of Contact
Observers
Actors’ Script Provided actors with biographic information of the roles they were playing, as well as timelines and details of actions that they needed to take. Controllers
Actors
Event/Controller Evaluator Matrix Contained venue names, addresses, points of contact information, exercise staff information and hours for the exercise. Controllers
Evaluators
Exercise control cell
Master Scenario Event List (MSEL) Outlined benchmarks and injects that drove exercise play. It also included detailed input to exercise players, as well as information expected to emanate from simulated organizations. The MSEL consisted of two parts: timeline and injects. Controllers
Evaluators
Controller Injects Described all injects for controllers. An individual event inject was a detailed description of each exercise event. There were 4 types of injects: exercise control, contextual, contingency and expected player action. Controllers
Exercise Evaluation Guides (EEG) Provided a consistent tool to guide data collection. It also provided a template for evaluators to write observations, accompanying discussions and recommendations and enabled them to capture strengths and areas for improvement related to each exercise objective and critical task.
EEGs were designed for Commune Health Station, District Level Hospital, District Health Center, Rapid Response Team home venue, Provincial Preventive Medicine Center, Laboratory Regional Institute of Public Health, Sub-national Regional Public Health Emergency Operations Center (PHEOC) and National PHEOC.
Controllers
Evaluators
Action/Problem Log Used to record problems encountered during the exercise, particularly those that revealed potential weaknesses in the public health emergency response. Controllers
Evaluators
Participant Feedback Form Provided participants the opportunity to comment on exercise activities and exercise design using Likert scale and open-ended questions. Players
Controllers
Evaluators
Venue Point of Contact
Actors
Observers
Media Personnel
Communication List Provided players with contact information of all venue points of contact, controllers/evaluators and some departments that players could potentially call, such as provincial hospital/ health department. Players
Controllers
Evaluators
Venue Point of Contact
Actors
Observers
Media Personnel