|Evaluation Criteria||Illustrative Challenges||Proposed Solutions|
|Access to resources||
Financial – contract and payment delays|
Human – timely recruitment of qualified staff
Technical – diverse set of unfamiliar online tools; lack of internet connectivity
- Time for recruitment, reflection, and pre-testing.|
- Technical training.
- Permissions to utilize JHU tools (e.g. library access).
Lack of detailed description of task details.|
Communication approaches to altered tasks and timelines.
Managing expectations of in-country stakeholders.
- Pre-proposal submission meeting with all team members.|
- Protocol development for communicating adaptations and iterations.
Competing priorities for time and effort.|
Staff turnover and lengthy hiring processes.
Coping capacity with delays.
- Provision of one coordinator for each country team.|
- Integration of project activities with doctoral program requirements in academic institutions.
Outbreaks (circulating vaccine-derived poliovirus and Ebola)|
- Flexibility in project targets.|
- Formal communication between JHU and country stakeholders.
|Quality of information||
Too much vs. insufficient data collection (complexity of processes and tools).|
Reliability between researchers.
- Flexibility in tool modification and deliverable timelines.|
- More focused and precise tools.
|Relationship building||Trust and weak networks between country-team institutions and external stakeholders.||
- Leverage JHU name to facilitate networks.|
- Conduct stakeholder meetings prior to project launch.
|Transparency||Lack of early engagement in decision-making for establishing processes, developing tools, and publication.||- Co-developed procedure for data analysis and establishing authorship criteria.|
|Motivation||Researcher fatigue due to lengthy, detailed processes and tools.||
- Rapid publication of results.|
- Additional time for planning and training.
|Scheduling||Frequent timeline adjustment due to holidays, delays, time zones, differing working-day schedules and other external context.||- Regular review (quarterly) of timelines.|
|Adaptation||Misunderstandings about adapted timelines and work streams.||
- Hire additional staff and engage students.|
- Early planning and engagement with teams on tool and process development.
|Communication and engagement||
Confusion on who to contact within teams for different streams of work.|
Onerous communications through different modes.
- Additional one-on-one meetings.|
- Clarity on roles and responsibilities.
- Development of externally facing website.
|Capacity building||Limited familiarity with diverse set of tools and approaches||
- Additional training on tools.|
- Engaging student researchers.
- Increased south-south collaboration.